Space Assignments

The following rules and regulations governing the exhibit under the auspices of the ICCV 2011 Conference are part of the application for space and constitute a contract between the Exhibitor and the Conference. They have been formulated in the best interest of the Exhibitor and full cooperation of the Exhibitor in their observance is asked. Any detail not specified is subject to decision by the Chair of the Conference. Exhibit space will be assigned based on the date the application is received.

Space Selections

The Exhibitor agrees to accept the space assigned. The application, along with full payment for space, should be submitted by Friday, September 30, 2011. The Conference reserves the right to modify the designated exhibit space in the event a change in the original assignment is necessary. The acceptance of these terms and conditions along with the full payment for rental charges constitute a contract.

Space Rental Fees

One booth: 1,800.00 Eur (+18% VAT for Spanish companies/institutions)

Exhibits - What is included with your exhibit fee?

The Conference will furnish a booth of 3mts x 2mts, with one table and two chairs, a light spot, one electrical switchboard of 1.1kw with 1 plug and the name of the company in the front of the booth. Exhibitors are responsible for any other requirement needed, including extra power. Wireless internet access will be available onsite, but the conference cannot be responsible for signal strength or other aspects of the wireless connection.

Terms of Payment

No application will be processed without remittance of full payment. Payment may be made using instructions on the registration payment page.

Cancellations

In case of cancellation of the booth reservation, the total amount paid will be charged as cancellation fees.

Failure to Occupy Space

Any Exhibitor failing to occupy space is not relieved of the obligation to pay full rental price for space. The Conference shall have the right to use exhibit space as it sees fit, provided the space is not occupied by the scheduled exhibit hall opening, unless prior alternative arrangements have been agreed upon.

Sharing Space

Subletting of space is not permitted.

Badges and Staffing

Each exhibiting company will receive 2 full registrations and 2 Exhibitor passes. Full registrations include technical program, breaks and receptions, one copy of the conference DVD and banquet dinner. Exhibitor passes include access to the Exhibition and breaks. Additional full registrations may be purchased at the normal price through the on-line registration form. Extra exhibitor passes and extra tickets for the banquet dinner might be purchased directly to the Technical Secretariat This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Exhibits must be staffed during show hours. ICCV 2011 exhibits will be on November 8, 9, 10, 11, 2011. For hours, see the program on www.iccv2011.org. Please note that you will be in violation of regulations if the exhibit is not staffed. Identification badges may be picked up at the registration desk. Badge exchange between exhibitor representatives is not permissible.

Operation of Exhibits

The management reserves the right to restrict exhibits which, because of sound, method of operation, materials, content or any other reason are deemed objectionable, and also to prohibit or evict any exhibit as a whole.

Size of Exhibits

Exhibits must be arranged so as not to obstruct the view or otherwise interfere with the displays of other Exhibitors. This restriction includes person(s), things, conduct, printed material, noise, or anything of a character which may be objectionable to the exhibit as a whole. In the event of such restriction or eviction, the IEEE is not liable for any refunds, rentals or other exhibit expenses.

CONTRACTUAL CONSIDERATIONS

Violations

As a condition for exhibiting, each Exhibitor shall agree to observe all policies. Violators will not be eligible to exhibit at future ICCV Conference meetings.

Insurance

Advise your agent! Insurance on all exhibits is the responsibility of the Exhibitor. The IEEE will not assume any responsibility for property loss or damage to personal property, as stated in the section on Limitation of Liability. Exhibitors are advised and encouraged to carry insurance to cover their property against damage and loss and public liability insurance for claims of injury to the person and property of others.

Limitation of Liability

Exhibitor agrees with IEEE that IEEE shall not be liable for any damage or liability of any kind or for any damage or injury to persons or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by Exhibitor or any person thereon with the consent of Exhibitor and that Exhibitor will indemnify and hold harmless IEEE from all liability whatsoever, on account of such damage, or injury, whether or not caused by negligence of or breach of an obligation by Exhibitor or its employees or representative.

Last Update: 2011/06/11